NEXT BUSINESS SALES PTY LTD AS TRUSTEE FOR THE MARMENT INVESTMENT TRUST (we, our, us) recognises the importance of protecting the privacy and the rights of individuals in relation to their personal information by applying the National Privacy Principles set out in the Privacy Act 1988 (Cth) (the Act).
What is personal and confidential information?
In general terms the Act applies to organisations that during the course of their business come into contact with or collect personal information from individuals.
“Personal information” means information about you in circumstances where your identity can reasonably be ascertained from the information. Personal information also includes information that can be described as “sensitive information” but does not include information that is publicly available.
“Confidential information” means information about you that is not publicly available, and that which we reasonably consider you would not wish us to disclose to third parties without your express consent.
How do we come into contact with personal or confidential information?
While performing work for you we will need to obtain details from you such as your name, mailing or street address, email address, telephone number, facsimile number, age or date of birth, occupation, government identification details and other contact details.
We collect personal information from you in ways including the following:
· through your access and use of our website;
· corresponding with you by telephone, letter, facsimile, email or other means;
· during conversations between you and our representatives;
· when you use our online services;
· when you enter into an agreement with us and/or with a third party; and
· if you ask us so to do, when we provide information about you to a credit provider in connection with a loan or credit application.
We may use “cookies”. A “cookie” is a small summary file containing a unique identification number which may be sent to your computer when you access this website. Our use of “cookies” lets us:
· recognise your computer;
· keep track of use of this website;
· monitor which areas of this website have been visited;
· use resultant research to improve the products and services available to you on this website.
Our use of “cookies” does not collect any personal or confidential information about you. You can set your computer’s browser to disable “cookies” if you do not wish to receive “cookies” from us when you access this website.
How do we secure your personal or confidential information?
We make reasonable endeavours to ensure that we protect your personal and confidential information from misuse, loss, unauthorised access and disclosure. We do this by securing the personal and confidential information in files, computer systems and secure storage facilities as we consider reasonable and appropriate and by ensuring that our office is securely locked and protected after hours. We also take advantage of modern technology, including firewalls and security databases, to ensure that only those whom you reasonably expect to do so come into contact with your personal and confidential information.
However, as our website is connected to the World Wide Web (internet), certain features of it are inherently insecure. Accordingly, we cannot guarantee the security of information you communicate to us via the internet. For example, we cannot guarantee that information you provide to us via the internet will not be intercepted. Accordingly, if you transmit personal or confidential information to us via the internet, you do so at your own risk.
How do we use your personal or confidential information?
We will use your personal or confidential information that comes into our possession for the purposes for which you seek our assistance. For example, when we:
· communicate with you by telephone, letter, facsimile, email or other means;
· register you at your request as a user of our products and services;
· enter into contracts with you;
· arrange for contracts to be entered into between you and third parties;
· monitor usage of our website; and
· provide you with information about us and our services and products.
We will also use your personal information for our own internal marketing purposes, for example to promote the products and services that we provide, to suggest that an individual or organisation may wish to consider using our services, for our policy planning and research and development of our services, to perform credit and fraud and other checks, and to maintain and develop our business systems and infrastructure including the testing and upgrading of these systems.
We may also collect aggregate data, that information that does not identify you and is, therefore, not personal information. Examples of aggregate data we may collect include:
· the total number of visits to this website;
· the number of visits to particular areas of this website;
· the domain name of the internet service providers of people who use this website.
We may also engage a third party to measure and analyse usage of this website.
In what circumstances do we disclose your personal or confidential information?
Examples of when we may disclose your personal or confidential information to third parties include:
· to contractors engaged by us, such as contractors who manage and maintain this website;
· to advertisers whom we engage to provide advertising services;
· to credit suppliers where you ask us to assist you obtain finance.
Sometimes, the use of your personal or confidential information may result in disclosure taking place in another State, Territory or Country.
We may also be compelled by a court, or other regulatory order to disclose personal or confidential information.
We do not intentionally disclose personal or confidential information unless it is incidental to a transaction in which we are involved or unless we have your express or implied authority to do so. In particular, we do not disclose personal information, other than to our related organisations, for the purpose of allowing them to directly market their products and services to you.
We take reasonable steps to ensure that third parties deal with your personal information according to the same standards that we subscribe to.
How can you access your personal or confidential information that we hold?
Should you no longer wish for us to use personal or confidential information that we hold about you for our internal marketing purposes, you can write to us and request that we refrain from using your personal or confidential information for that purpose and we will take reasonable steps to ensure that this use no longer occurs.
Should you wish to consider personal or confidential information that we hold about you, then you can make written request to us and we will endeavour to make that information available. We require such identification from you as we reasonably consider appropriate for your request and for you to pay our reasonable costs and expenses incurred in complying with your request.
On occasions, we may consider that it is not reasonable or appropriate to comply with a request from you to make personal or confidential information about you available. For example, if we consider that the costs and work that we would incur in making personal or confidential information available would be disproportionate to the personal or confidential nature or importance of the information, or if we consider that it would invariably result in the disclosure of the personal or confidential information of third parties and we reasonably consider that we may expose ourselves to risk of a breach of the National Privacy Principles, breach of fiduciary or other duty, or an allegation that it is inappropriate professional conduct to make the disclosure. If we deny you access we will provide the reason for doing so.
What else should I know?
We will take reasonable steps to destroy or de-identify your personal and confidential information as soon as practicable after the information is no longer required for the purposes for which it was collected, or otherwise as required by law.
If our website contains links to the websites of third parties then:
· we do not endorse, sponsor or approve the content, policies or practices of those third parties;
· the links are provided for your convenience only; and
How do you contact us?